Pacifica Senior Living Woodmont

Position: Concierge
Department: Administration
FSLA Status: Non-Exempt
Reports to: Executive Director
Revised: April 2017

Job Summary:

This customer service centered position operates as the telephone, communication, information and referral center for all residents, staff and departments.

Job Duties:

Essential Functions

  • Support the mission, vision, and culture of the organization through positive communication.
  • Contribute to Community relationships by demonstrating cooperation and professional conduct with residents, families, fellow associates, physicians, pharmacies and other vendors or persons.
  • Contribute to team effort by being flexible in work assignments; by furnishing support; by taking initiative; and by understanding how this position affects and compliments all other Community position
  • Able to maintain work pace appropriate to given work load. Perform activities on schedule while maintaining regular attendance and punctuality within specified tolerance.
  • Answer phones, take message and transfer calls.
  • Greet arriving guests in a professional and friendly manner.
  • Answer residents’ needs and requests.
  • Maintain a daily resident log and resident emergency information.
  • Assist with weekly packet.
  • Answer emergency responder and fire alarm systems and take appropriate emergency steps.
  • Schedule residents’ doctor appointments and activities.
  • Make copies.
  • Provide information to bookkeeping for billing.
  • Give directions and disseminate information as directed.
  • Distribute written communications.
  • Accept and sign for deliveries (mail, prescriptions, etc.).
  • Coordinate guest room reservations.

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Concierge 04/2017

Added Responsibilities

  • Respond appropriately to changes in the work setting.
  • Perform other related assignments as required.
  • May accept money for store purchase, meal tickets, etc.
  • Be familiar with Pacifica Policies & Procedures Manual and Pacifica Associate Handbook.

Accountabilities:

  • Act on constructive feedback by listening to supervisor(s), customers and peers and use it to improve performance.
  • Maintain resident, employee, and community confidentiality.
  • Respect Resident’s Rights.
  • Demonstrate positive attitude and ability to work well with all people, particularly the elderly.
  • Promote positive work environment that emphasizes teamwork.
  • Demonstrate willingness to help other staff whenever needed.
  • Follow all front desk policies concerning tracking of residents.

Job Specifications:

Skill

  • Be familiar with how to use a telephone, copy machine, fax machine, and all other office equipment associated with this position.
  • Possess excellent communication skills and the ability to effectively communicate both verbally and in writing. Must be able to read write, speak and understand English, as well as follow directions (written and oral).
  • Possess basic computer skills, including knowledge of Word arid Excel.
  • Be able to type at least 40 words per minute.
  • Requires a high school diploma and a good work history in a similar position.
  • May be required to hold valid First Aid Certification.

Effort

  • Maintain mental alertness, attention, and concentration for necessary periods.
  • Apply common sense understanding and carry out instructions (written, oral or diagrammatic).
  • Adapt to situations requiring the precise attainment of set limits, tolerances, or standards.
  • Regularly required to sit for extended periods of time and talk or listen.
  • Able to stand, stoop and bend frequently, lift up to 20 pounds and push up to 40 pounds. When lifting must use necessary safety equipment; gait belt, hoyer lift, transfer board or ask another employee for assistance. Failure to use proper safety equipment will result in disciplinary action and grounds for termination. Also must have the ability to talk, hear, sit, and use hands and fingers, handle/feel objects, tools or controls, and reach with hands and arms.
  • Specific vision requirements for this job include close vision, depth perception, and the ability to adjust the focus of the eyes.
  • Possess adequate physical stamina to move freely about the Community and assist residents where needed, including in emergency situations.

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Concierge 04/2017

The physical demands described must be met by every associate. Reasonable accommodations may be considered to enable individuals with disabilities to perform essential job functions.

Working Conditions:

  • Must be willing and able to work required and scheduled shifts, including evenings, weekends, overtime and holidays.
  • The noise level in the work environment is usually moderate to noisy.

I have read and I understand this job description, and have been given a copy.

_ ___ ___ ___ _ ___ _ ___ ___ ____
Print Associate Name Date

_ ___ ___ ___ _ ___ _ ___ ___ ____
Associate Signature Date

_ ___ ___ ___ _ ___ _ ___ ___ ____
Supervisor Date

The signed original copy of this receipt should be given to Management – it will be filed in your personnel file.

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Concierge 04/2017

California Addendum

March 2017

*Section 87411(f) – All personnel shall be in good health, and physically and mentally capable of performing assigned tasks. Good physical health shall be verified by a health screening, including a chest x-ray or an intermediate test, performed by a physician not more than six (6) months prior to or seven (7) days after employment or licensure.
*Section 87411(9) -All (employees and volunteers) shall, prior to presence in the facility, have a criminal record clearance and sign a Criminal Record Statement (UC 508) under penalty of perjury and obtain a California clearance or request a transfer of a criminal record clearance.

In compliance with California Department of Social Services RCFE license, this position will also have the following requirements:

  • Section 87411(b) – All persons who supervise employees or who supervise or care for residents shall be at least eighteen (18) years of age.
  • Section 87411(f) – All personnel shall be in good health, and physically and mentally capable of performing assigned tasks. Good physical health shall be verified by a health screening, including a chest x-ray or an intradermal test, performed by a physician not more than six (6) months prior to or seven (7) days after employment or licensure.
  • Section 87411{g) – All [employees and volunteers] shall, prior to working, be fingerprinted and sign a Criminal Record Statement (LIC 508) under penalty of perjury and obtain a California clearance or request a transfer of a criminal record clearance.

I have read and I understand this job description, and have been given a copy.

_ ___ ___ ___ _ ___ _ ___ ___ ____
Print Associate Name Date

_ ___ ___ ___ _ ___ _ ___ ___ ____
Associate Signature Date

_ ___ ___ ___ _ ___ _ ___ ___ ____
Supervisor Date

The signed original copy of this receipt should be given to Management – it will be filed in your personnel file.

Job Type: Full-time

Work Location:

  • One location

Benefits:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Paid time off

Communication method(s) used:

  • Email
  • Phone
  • In person

This Job Is:

  • A job for which all ages, including older job seekers, are encouraged to apply

Schedule:

  • Monday to Friday