Pacifica Senior Living Coeur d'Alene
We are currently looking for Business Office Manager for an assisted living community. Must have accounting and business office experience.
Process all accounts payable invoices and submit to home office weekly.
Prepare daily bank deposits, deposit to bank and e-mail deposit records to home office.
Prepare and/or forward all resident forms regarding the accounting department to home office.
Responsible for maintaining and issuing of Petty Cash, including Resident Petty Cash, and monthly reconciliation sent to home office.
Daily maintain accuracy of Community Rent Roll. Prepare monthly billing spreadsheet.
Make collection calls on past due accounts;-maintain collection logs/records; timely follow up on past due accounts; prepare accounts for submittal to collection agencies. Coordinate the weekly packets to home office.
Assist with preparation of new residents’ move-in paperwork, resident status changes, and move-out paperwork and forward to home office.
Prepare monthly printed Spend-Down Reports for department heads. Maintain and communicate to corporate Community census data.
Support month-end closing procedures.
Analyze monthly operations statements for the Executive Director and department heads.
Handle or refer resident billing inquiries as appropriate.
Human Resources Responsibilities Provide for the safety and security of associates; may be the community Safety Officer
Ensure that all on-the-job injuries/illness are properly reported and documented; coordinate with department heads to allow injured workers to return to modified duty within the ordered restrictions when appropriate or ensure a doctor’s release is obtained before returning to full duty; maintain the OSHA 300 and 300A logs.
Triage associate complaints and grievances in accordance with Problem Resolution Procedure.
Screen potential employment candidate’s resumes/applications for minimum qualifications; arrange Page 2 of 4 Business Office Manager 03/2014 and conduct screening interviews and coordinate with appropriate department head and/or Executive Director for final interviews and selection make contingent offers of employment.
Order all state and company required pre-employment screening, such as drug tests, physicals, fingerprint clearances and/or background checks. Ensure all results are within state and/or company standards.
Participate in New Hire Orientation program and other regular associate meetings or functions.
Prepare new hire paper work, employee status changes, employee exit paperwork, and leave of absence requests for submission to home office Human Resources.
Utilize Payroll reporting tools to manage accuracy of associate information and performance evaluation due dates. Update associate information in Payroll system and personnel file.
Respond to Unemployment Insurance claims; represent company at unemployment Insurance appeals hearings. Prepare Time Sheet Reports for payroll; edit daily time entries; ensure accuracy of bi-weekly payroll.
Job Type: Full-time
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Paid time off
- Monday to Friday