Business Office Manager

We are currently looking for Business Office Manager for an assisted living community. Must have accounting and business office experience.

Accounting Responsibilities

 Process all accounts payable invoices and submit to home office weekly.

 Prepare daily bank deposits, deposit to bank and e-mail deposit records to home office.

 Prepare and/or forward all resident forms regarding the accounting department to home office.

 Responsible for maintaining and issuing of Petty Cash, including Resident Petty Cash, and monthly reconciliation sent to home office.

 Daily maintain accuracy of Community Rent Roll.  Prepare monthly billing spreadsheet.

 Make collection calls on past due accounts;-maintain collection logs/records; timely follow up on past due accounts; prepare accounts for submittal to collection agencies.  Coordinate the weekly packets to home office.

 Assist with preparation of new residents’ move-in paperwork, resident status changes, and move-out paperwork and forward to home office.

 Prepare monthly printed Spend-Down Reports for department heads.  Maintain and communicate to corporate Community census data.

 Support month-end closing procedures.

 Analyze monthly operations statements for the Executive Director and department heads.

 Handle or refer resident billing inquiries as appropriate.

Human Resources Responsibilities Provide for the safety and security of associates; may be the community Safety Officer

 Ensure that all on-the-job injuries/illness are properly reported and documented; coordinate with department heads to allow injured workers to return to modified duty within the ordered restrictions when appropriate or ensure a doctor’s release is obtained before returning to full duty; maintain the OSHA 300 and 300A logs.

 Triage associate complaints and grievances in accordance with Problem Resolution Procedure.

 Screen potential employment candidate’s resumes/applications for minimum qualifications; arrange Page 2 of 4 Business Office Manager 03/2014 and conduct screening interviews and coordinate with appropriate department head and/or Executive Director for final interviews and selection make contingent offers of employment.

 Order all state and company required pre-employment screening, such as drug tests, physicals, fingerprint clearances and/or background checks. Ensure all results are within state and/or company standards.

 Participate in New Hire Orientation program and other regular associate meetings or functions.

 Prepare new hire paper work, employee status changes, employee exit paperwork, and leave of absence requests for submission to home office Human Resources.

 Utilize Payroll reporting tools to manage accuracy of associate information and performance evaluation due dates.  Update associate information in Payroll system and personnel file.

 Respond to Unemployment Insurance claims; represent company at unemployment Insurance appeals hearings. Prepare Time Sheet Reports for payroll; edit daily time entries; ensure accuracy of bi-weekly payroll.

Job Type: Full-time

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off

Schedule:

• Monday to Friday